artist privacy policy

The Canterbury Art Exhibition is committed to protecting the privacy of all its artists. This policy document outlines how information we collect and maintain on artists will be handled.

Personal Information

The Canterbury Art Exhibition keeps the following personal information on each artist:

  • Artist Name (*) - the name in the catalogue that the buyer uses to identify the creator of the work
  • Contact Name - the person we contact (if not supplied artist name is used)
  • Trading Name - payments are made to this name (if not supplied artist name is used)  [stopped using 2016]
  • Bank Account Name (*) - name of account to receive payments for sold works  [added 2016]
  • Bank BSB - used for direct deposit of payments  [added 2016]
  • Bank Account Number - used for direct deposit of payments  [added 2016]
  • Australian Business Number (ABN) (if applicable)
  • GST registration status
  • Postal Address (*)
  • Phone Number (*)
  • Email address (*)
  • Web site address (URL)
  • Facebook address  [added 2016]
  • Instagram address  [added 2016]
  • Biography - several lines of text used to promote the artist's style and achievements (committee reserves the right to edit this)

(*) These details are required for all exhibition entries, all others are optional. Entries from organisations may use the address and phone number of the organisation.

Public Personal Information

The only details that are made public are:

  • Artist Name
  • Biography
  • Web site address (URL)

These details will only be made public when an artist has chosen to exhibit works in a given exhibition and only in connection with promotion of that exhibition. These details will appear in the printed and www.canterburyart.com catalogues along with details of the exhibited artworks. These details may also be used in advertising or editorial promotion of the exhibition.

The www.canterburyart.com catalogue may continue to be available publicly for some years following the exhibition. An artist may request to have their entry removed or changed if required by writing to the Convenors of the Canterbury Art Exhibition.

Private Personal Information

All personal information listed above which is not listed as public personal information is considered private personal information.

Collection of Personal Information

Prior to each exhibition an invitation to exhibit is sent to artists. This invitation includes an entry form. The entry form is used to supply an artist's personal information. If an artist already has a record with the Canterbury Art Exhibition the entry form will include the details of those records which may be checked for accuracy and corrected if necessary.

Changing Your Personal Information

Artists may request a change to their own personal information at any time. This must generally be done by writing to the Convenors of the Canterbury Art Exhibition. See below for contact details.

Use of Personal Information

The artist's private personal information will be only used for the running of the Canterbury Art Exhibition. That includes sending invitations to exhibit and payments for sales.

The artist's public personal information will be only used for the running and promotion of the Canterbury Art Exhibition.

No other use will be allowed unless required by law or authorised by the artist.

Use of Email Address

The artist's email address may be used for general announcements concerning the Canterbury Art Exhibition but only if the artist indicates acceptance of inclusion in this mailing list in writing. This will normally be an option on the entry form.

Who has Access to Personal Information

The artist's private personal information will be accessed only by members of the Canterbury Art Exhibition Committee and it's supplier of information services. All people with access will be bound by this privacy policy and required to take care that all personal information is handled in a way that conforms to the policy.

No other access will be allowed unless required by law or authorised by the artist.

Finding Out More About Privacy and the Canterbury Art Exhibition

You can find more information on our web site at http://www.canterburyart.com/.

For more information about privacy in Australia see http://www.privacy.gov.au/.

Please contact us with any further questions.

How to Contact the Canterbury Art Exhibition Committee

The Convenors
Canterbury Art Exhibition
Canterbury Primary School
Molesworth Street
Canterbury Victoria 3126
School Phone: 9836 4537 or 9830 1963   Fax: 9888 5685
Email: admin@canterburyart.com
Web: http://www.canterburyart.com/
 
To contact committee members directly see our contact page.

This policy revised 21 Mar 2016 - added bank fields, facebook & instagram.
This policy approved by The Committee 6 Mar 2002