conditions of entry

In submitting works to the exhibition, the Artist acknowledges acceptance of the following conditions of entry:


  • An exhibitor may enter up to the maximum number of artworks shown on the Entry Form. Individual artists at the discretion of the Exhibition Committee may be invited to supply more than the maximum number of paintings.

  • All works must be original and not greater than 3 years old.

  • Works must not have been submitted in previous years

  • All works submitted will be for sale

  • The artist will set the sale price on the entry form. A calculator is available on the Canterbury art website to assist with art work pricing. A Commission of 25% will be taken on all sales (including GST)

  • No painting shall have any side longer than 1.5m unless agreed prior to the exhibition with the art convenor. The depth is not to exceed 100mm. All size limits include the frame (if applicable). The overall weight is not to exceed 25kg.

  • Painting and print works should be suitably finished ready for hanging. Provided with screw eyes and hanging wire.

  • Each work must bear the artist’s name, the title and price of the work.


  • All entries must be made through the Canterbury Art Exhibition on-line Entry Form by the due date along with the relevant artwork photography.

  • The handling charge indicated on the Entry Form is required to be paid by the exhibitor to help cover the cost of running the exhibition.

  • Entry fees are $20 per piece (up to a maximum fee of $100) and $20 for up to 3 small works. Total maximum fee $120.

  • The applicable fee can be paid using: EFTPOS or Credit Card at the time the art work is delivered.

  • All courier artists MUST pay using direct deposit when submitting entry forms.

  • Entry fees are non-refundable, unless the organiser rejects a submitted work.

  • For taxation purposes, artists are required to supply an ABN on the Entry Form. No payments will be made to artists not holding a valid ABN number.

  • The organisers reserve the right to reject any work, and no correspondence regarding their decision will be entered into. In such instances, handling charges will be refunded, however where applicable courier costs will be incurred for the artists account.

  • Condition Report of the artwork will be agreed when art work dropped off.

Artwork Drop Off and Collection:

  • Delivery of works to Canterbury Primary School, Molesworth St, Canterbury 3126 can be made on Delivery Days only. These dates will be clearly shown in the Entry Process.

  • Transport of works to and from the Exhibition will be at the responsibility of the artist and will be at the artist’s cost.

  • A receipt will be issued for the items delivered and this is to be presented upon collection of any unsold artwork.

  • Artwork sent via courier is at the sole responsibility of the artists. No Liability is accepted by the organisers for the treatment or condition of couriered works.

  • Wet works will not be accepted.

  • Unsold works must be collected at the end of the last day of the Exhibition, Sunday from 6pm – 7.30pm. 

  • If artworks are being collected by an agent on the artist’s behalf, the organisers should be notified in writing of this arrangement. Where possible the receipt from drop off should be provided to the agent.

  • Any works not collected will not be covered by insurance and no responsibility will be taken for any loss/ damage. Extra charges for storage and courier may be incurred subject to the organisers discretion.

  • When arranged prior, courier collections should be made between 12 – 3pm on the Monday at the end of the Exhibition. Where possible we will keep and reuse original wrapping.

  • If an Artist fails to collect his or her unsold work[s] at the designated time, they will be stored for a period of 14 days at the cost and risk of the artist, after that uncollected works may be sold by the Canterbury Art Exhibition Committee with 100% of proceeds going directly to Canterbury Primary School.

During the Exhibition:

  • The organisers reserve the right to rotate submitted works throughout the duration of the exhibition; hence not all submitted works may be on display at the one time. No discussion or correspondence will be entered into on this point.


  • All photography of artworks can be used in the online catalogue and for other Canterbury Art Exhibition promotions including social media

  • It is planned that all artworks will be represented with photographs in the online catalogue, however this is not guaranteed.

  • The organisers do not accept responsibility for error, wrong description, omission or other defects in the catalogue or other publications. The organiser will aim to ensure details are correct


  • Artist to provide bank account details on the Entry Form to enable payment to be made for any paintings sold during the Exhibition. Alternative Arrangements can be discussed if necessary.

  • Money owing as payment for sales, will be paid with 30 days of the end of the Exhibition

  • For sales made after the Canterbury Art Exhibition, but as a result of the exhibition, payment of 25% commission to Canterbury Primary School for fundraising would be appreciated.


  • All care will be taken, but no responsibility will be accepted for loss or damage to any work.

  • Artists are responsible for insuring their works against loss or damage whilst in the exhibition and during transit.

  • The Exhibition has general Insurance cover; however, it is recommended artists insure their own work.

Terms and Conditions updated 25/11/19